Invoice
The EDI 810 Invoice is the electronic bill a supplier sends a buyer for goods delivered against a purchase order, carrying line-level charges, terms, and totals that post straight into accounts payable.
What is EDI 810?
The EDI 810 is the ANSI X12 Invoice transaction set. A supplier sends it to bill the buyer for goods shipped against a purchase order, itemizing quantities, prices, terms, and the total due so the invoice can be matched and paid without manual entry.
The 810 closes the order-to-cash loop that the 850 opened. Because it references the original PO number and mirrors the shipped lines from the 856, the buyer’s AP system can run a three-way match (ordered vs shipped vs billed) automatically and queue payment, which arrives as an EDI 820 with remittance detail. One distinction trips people up constantly: the 810 bills for goods, the EDI 210 bills for freight. A supplier invoices product on an 810; the motor carrier that hauled it invoices transportation charges on a 210. Freight operations touch both, and mixing them up is one of the most common EDI onboarding mistakes.
Key segments
What's inside an EDI 810.
Example
A sample EDI 810 message.
ST*810*0001~BIG*20260807*INV-90331*20260801*4501776~REF*DP*038~N1*RE*Pacific Supply Co*92*SUP221~ITD*01*3*****30~IT1*1*48*CA*18.50**VN*PS-4416~TDS*88800~CAD*M***CSCD~CTT*1~SE*10*0001~
Illustrative values in X12 format (segment terminator ~, element separator *) showing the common segments of a 810. Each trading partner's spec defines its own required segments and qualifiers.
Frequently asked
EDI 810 questions, answered.
What is an EDI 810?
The EDI 810 is the X12 Invoice transaction set. Suppliers send it to bill buyers for goods delivered against a purchase order. It carries the invoice number, PO reference, line-level quantities and prices, payment terms, and the total due.
What is the difference between an EDI 810 and an EDI 210?
The 810 bills for goods; the 210 bills for freight. A supplier uses the 810 to invoice product shipped against a PO. A motor carrier uses the EDI 210 Freight Details and Invoice to bill transportation charges for hauling the load. They are different transaction sets with different structures, sent by different parties.
How does an EDI 810 get paid?
The buyer’s AP system matches the 810 against the original 850 order and the 856 ship notice, then schedules payment per the ITD terms. Payment and remittance detail flow back as an EDI 820, which references the invoice number so the supplier can auto-reconcile.
Why do buyers require invoices as EDI 810s?
Touchless AP. A paper or PDF invoice has to be keyed or OCR’d before it can be matched; an 810 posts directly into the AP workflow with the PO reference intact. At retail volumes, that is the difference between an AP team of two and a team of twenty.
Can freight charges appear on an 810?
Yes. When the supplier prepays freight and passes the cost through, it appears as a SAC charge on the 810. That is separate from the carrier’s own EDI 210 invoice to whoever is responsible for the freight bill under the shipment’s payment terms.
Melrose maintains full segment-level specs for the core freight set (204, 990, 214, 210) and stands up new transaction sets like the 810 on request. See the partner network or book a demo.
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